Terms and Conditions

Ethic Himalaya Treks & Expedition (P). Ltd is a well-known and professional Nepal Government Registered Trekking Company in Nepal. We are trustworthy and fully committed to giving you the best service. In our accordance and missions, all our valuable clients booking with Ethic Himalaya are fully protected for the initial deposit and subsequently the remaining balances paid to us, including repatriation. If required, arising from cancellation or curtailment of your travel arrangements due to the insolvency with us.

While making your trip with us, we need the photocopy of your passport with passport photography and a 30% (non-refundable) down payment to make in advance as per the company policy, this deposit help us to make confirm reservations of Hotels in the City, domestic flights and all other trip arrangements for final trip booking. We need detailed Name lists of each participant, Gender, Nationality, Date of birth, passport number, and passport copy with six months validity. The rest of the money can be paid upon arrival at our office, full payment is required before departure of the trip and for your last-minute booking before a week you need to pay the full amount of money as an advance.

Payments can be wired to our following banking accounts.
Name of Account: Ethic Himalaya Treks & Expedition (P) Ltd
US Dollar Account No:
Paying Bank: Nepal Investment Bank Ltd
Thamel Branch, Kathmandu, Nepal
SWIFT CODE: NIBLNPKT

The bank service charge should be paid by the clients themselves at the time of deposit. In addition; clients can make a payment by online Payment Click Here, and by credit card please click here and fill out the form. For the payment by credit card, we only accept Master Card and Visa Card, and 4% extra will be paid by the clients themselves as a card processing fee.

Risk & Liabilities

We are committed to providing the best services which will give you a once in a lifetime. Ethic Himalaya Treks & Expedition (P) Ltd always puts all its efforts honestly and seriously into making your journey smooth and pleasant. All the services will be provided as per the agreement between you and us at the time of booking. However, they are strictly running under their own policies and Tourism Authority. As per the terms and conditions of booking, you must accept these risks and be responsible for your own actions and involvement. It requires an open and flexible attitude. You may experience extreme conditions, unpredictable weather, and last-minute changes to the itinerary beyond our control. Lack of acclimatization to high altitudes could also be a risk factor. The majority of our trips are in remote areas, where you are away from normal emergency services and medical facilities. In case of a serious injury requiring hospitalization, it has to be accepted by you, evacuation could take up to several days and may impede your ensuing recovery. Helicopters are the most usual means of evacuation in Nepal, however, they are not always available or they may be hindered by poor weather and flying conditions. So, we shall not be responsible for any change or cancellation of programs due to unavoidable circumstances such as Government restriction, Land slide, road blockage, flood, avalanches, political unrest, cancellation of flights, delay, sickness, accident, or breakdown of the vehicle. Any extra cost incurred thereof shall be borne by the clients on the spots. So, we strongly recommend it covers cancellation, curtailment, personal liability and loss of luggage, and personal effects. You must provide proof of your travel insurance on the first day of your trip; you will not be able to join the trip without it.

Cancellation Policy:

Once you have paid your deposit your trip is confirmed, subject to payment of the balance of fees owing 90 days prior to your trip commencement date. Our member may then cancel his/her participation on the following basis:

• Before 45 days or more prior to departure: We will retain the deposit
• Between 45 to 31 days prior to arrival: 30% of the total tour price
• Between 30 to 14 days prior to arrival: 40% of the total tour price
• Between 14 to 09 days prior to arrival: 70% of the total tour price
• Between 08 to 02 days prior to arrival: 80% of the total tour price
• Less than 48 hours before arrival: 90% of the total tour rice

Program Change/Delay:

The itineraries or programs that we have mentioned can change without notice due to unavoidable circumstances beyond our control like weather hazards, Landslides, political unrest, road blockage, avalanches, sudden sickness, etc. The program can be customized as per the interest of the clients and if there will be a cancellation of your trip due to unavoidable circumstances like war, natural disasters, political unrest, bad climate, etc. Ethic Himalaya Treks & Expedition P. Ltd would be happy to refer you alternative trip of a similar standard. We keep it preserved for your next time but not longer than one year.

Before departure: If we make a major change we will inform you as soon as reasonably possible if there is time before departure. The definition of a major change is deemed to be a change affecting at least one day in five of the itinerary. When a major change is made you may choose between accepting the change, obtaining a refund of money paid on the land portion of the trip only, or accepting an alternative tour offered.

After departure: We reserve the right to change an itinerary after departure due to local circumstances or events outside of our control. In such emergency circumstances, the additional cost of any necessary itinerary alterations will be covered by you. Please note we are not responsible for any incidental expenses that may be incurred as a result of the change of itineraries such as visas, vaccinations, or non-refundable flights.

Price Change:

We reserve the right to revise the pricing rate; if it is posted in our marketing material and website under any circumstances or on pressure from various external factors that are further than our control for instance changes in the exchange rate, government action, etc. Most of the time Domestic flight fares are changing due to fuel price hikes. We always try our best to make a present price in our treks/tours.

Passport and Visa Validity

All valuable clients must have a valid passport with at least 6 months of validity from the return date. Nepalese visas can be obtained from the Nepalese Consulate in your country, or upon arrival at Kathmandu Airport.

• USD 30.00r equivalent foreign currency for a 15 Days Tourist Visa with Multiple Entries.
• USD 50.00 or equivalent foreign currency for a 30 Days Tourist Visa with Multiple Entries.
• USD 125.00 or equivalent foreign currency for a 100 days Tourist Visa with Multiple Entries.

Visa Extension Fee 

• Tourist visa extension is done for a minimum of 15 days with USD 45 and USD 3 per day for additional days.
• In the case of a delay of fewer than 150 days additional USD 5 per day a late fine.

E-Visas are available for most nationalities via the Government Website:  https://nepaliport.immigration.gov.np/on-arrival/IO01

Travel Insurance:

Travel insurance is compulsory for all our travelers and should be taken out at the time of booking. Your travel insurance must provide cover against personal accident, death, medical expenses, and emergency repatriation with a recommended minimum coverage of USD $ 200,000 for each of the categories of cover. Your travel insurance must cover accidents, injury, illness, and death medical expenses, including any related to pre-existing medical conditions, emergency repatriation (including helicopter rescue and air ambulance where applicable), and personal liability. The Company also recommends it covers trip cancellation, curtailment and loss of luggage, and personal effects. You must carry proof of insurance with you and produce it if reasonably requested by the company employees or suppliers. The company reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your trip, with no right of refund, if you are unable to provide proof of insurance when requested.

Flight Delay:

Flying in the remote parts of Nepal using domestic airlines is dependent on the weather conditions and is prone to cancellations and delays for notorious weather if there is poor visibility or high winds. Sometimes operational complications could be happened in particular in the Everest region Lukla flight, Annapurna region Jomsom flight, Dolpa, Simikot, and Jumla region, etc. When these flights are considered in the itinerary, it is also recommended to carry extra money to buy food and accommodations in case of delays Ethic Himalayan Treks & Expedition will not be responsible for these additional expenses or costs incurred from lost connections, so plan accordingly. If you are delayed longer than this our office in Kathmandu can help reschedule your international flights however there is likely to be a fee charged by the airline for this. You will also have to pay for all of your additional costs incurred in Kathmandu as a result of the delay such as accommodation and meals.

Trekking in remote areas or in as described above, especially during odd season, you’re highly advised to reserve extra days to prepare for some delays and avoid frustrating consequences. In case of a delay in flight prior to trek departure or at the end of the trek, you need to meet your accommodation and food costs by yourself.

Tips For Your Safety and Security

Trekking in the mountains is a rewarding and unforgettable experience. However, it is important to keep your safety in mind. Weather conditions can change at any moment and in case of an accident, medical help is not always easily available. Have a look below for some guidelines and tips on health and safety during your trip. Keeping those in mind will also help you to enjoy your trip more!

• Read about the destination you are going to and make sure you know the details of your trek.
• Make sure you have proper clothing for all weather conditions (warm clothes, rain gear, hat, scarf, and gloves).
• Make sure you have the necessary (mountain) equipment suitable for the specific terrain.
• Be prepared for challenging weather conditions, especially if you go trekking in high-altitude areas (above 3,000m/10,000ft). “Wind chill”, the combined effects of high winds and cold air, can dramatically lower the body temperature. This is dangerous and potentially fatal. It is therefore very important to be properly equipped when walking high up in the mountains in bad weather.
• If you go trekking in altitudes above 3,000m (10,000ft), inform yourself about altitude sickness (more info below).
• Make sure someone knows your trekking itinerary and when you are supposed to be back from your trek.
• Make sure you are properly insured and take your insurance details with you, including emergency numbers. Leave your insurance details with somebody at home as well.
• Take your mobile phone with you; if you go to very remote places, you may consider taking a satellite phone.
• Especially if you go without a guide, make sure you know the basics of first aid.
• Carry a whistle with you (if you get lost, it is easier to get attention with a whistle).

While Trekking

• Never walk alone, go with a friend or porter/guide
• Always carry warm clothes and rain gear with you
• Always carry a first aid kid with you
• Always carry enough water and snacks; make sure you know when you can restock/refill your water
• Always carry a torch (and spare batteries) with you
• Personal hygiene is important in order not to get sick: always wash your hands after using the toilet and before eating (if no water and soap are available, use disinfecting gel)
• If possible, try to get information about the weather forecast
• You will regularly encounter (caravans of) mules or yaks during your treks in the Himalayas: stay on the mountainside while you wait for them to pass and don’t go too close to the ridge. The animals usually carry heavy and wide loads and they might kick you off the mountain if you don’t watch out!
• In warm weather, the principal hazards are sunburn, windburn, and dehydration. Sunhats, sun cream, and ample water can prevent serious sunburn or heatstroke.
• Make sure you have a map and compass and/or GPS and know how to use it (especially if you go without a porter/guide)
• Don’t take unnecessary risks by taking overly long or difficult routes
• As far as possible register yourself in the guesthouse/homestay where you stay and/or tell where you are go

If going with Guide or Porter

• Share your insurance details with your guide/porter/travel company
• Listen to the advice of your guide/porter, who knows more about the specific conditions of the trek.