Ethic Himalaya Treks & Expedition (P) Ltd is dedicated to providing exceptional services, ensuring an unforgettable journey for you. We are committed to honesty and diligence, striving to make your experience smooth and enjoyable. All services will be delivered as agreed upon during booking, following our policies and those set by the Tourism Authority. However, please be aware of the inherent risks involved, and you must take responsibility for your actions and participation. The adventure may entail extreme conditions, unpredictable weather, and itinerary changes beyond our control. Proper acclimatization to high altitudes is crucial. Our trips often take place in remote areas, where access to emergency services and medical facilities is limited. In case of serious injury requiring hospitalization, evacuation may take several days, affecting your recovery. While helicopters are commonly used for evacuation, they may not always be available due to weather conditions. We cannot be held responsible for any changes or cancellations due to factors such as government restrictions, natural disasters, political unrest, flight cancellations, delays, sickness, accidents, or vehicle breakdowns. Any additional costs incurred are the client's responsibility. Therefore, we strongly advise obtaining travel insurance covering cancellation, curtailment, personal liability, and loss of luggage and personal effects. Proof of travel insurance is required on the first day of your trip, and without it, participation will not be possible.

Certified by the Government of Nepal and proficient in English, our Trekking Guide from Ethic Himalaya is designated to accompany you from the moment of your arrival in Kathmandu until your departure. Entrusted with the pivotal role of ensuring the triumph of your expedition, he holds the authority to steer its course. We encourage you to actively engage with him by seeking clarification through inquiries and, most importantly, by adhering to his expert counsel.

• Trekking Guide: The Trekking Guide is the overall leader of the team. Often starting as a porter or kitchen assistant, the Sirdar commands respect from the entire team. Their experience and leadership are invaluable in ensuring the trek's success.
• Cook (Applicable for tent trekking): The Cook is in charge of meal preparation. They hold the responsibility for crafting delicious and nourishing dishes for the team. A vital role, especially in tent-based treks, where quality meals are crucial for the trekkers' well-being.
• Kitchen Assistant (Applicable for tent trekking): The Kitchen Assistant, commonly known as the kitchen boy, assists the Cook actively. The number of assistants depends on the group's size. This role serves as a stepping stone towards becoming a Cook and involves hands-on support in the kitchen.
• Assistant Guide or Sherpa: The Assistant Guide or Sherpa assists and guides clients, regardless of their ethnic background. Their numbers vary based on the group's size, with a ratio of 4:1 Assistant Guides to clients.
• Porters: Nepal's mountainous terrain has a rich tradition of human porterage, an ancient practice that persists to this day. Some porters associated with agencies request loads exceeding 25 kg to earn higher wages. We are committed to compensating extra for each kilo beyond 25 kg to the porters. However, to prevent exploitation and manage the porters' physical strain, we kindly urge trekkers to be conscious of their baggage weight. Baggage exceeding 25/30 kg places additional strain on the porters and is best avoided. Your cooperation in maintaining reasonable loads ensures the well-being of both trekkers and porters.

You move on foot with a light backpack, containing your personal belongings necessary for the day (water bottle, camera, protective clothing...). The rest of the equipment is carried by the porters to the next accommodation. We ask everyone not to exceed 13 kg for the bag that will be carried by the porters. You will be able to leave your belongings at the hotel in Kathmandu and pick them up when you return from trekking.

NB: On your arrival at the hotel in Kathmandu, you will be provided with a suitable travel bag, in thick canvas. You will transfer your belongings there and can leave your bag or suitcase at the hotel. Although relatively waterproof, it is preferable to compartmentalize your belongings in plastic bags or waterproof sub-bags.

You move on foot with a light backpack, containing your personal belongings necessary for the day (water bottle, camera, protective clothing...). The rest of the equipment is carried by the porters to the next accommodation. We ask everyone not to exceed 13 kg for the bag that will be carried by the porters. You will be able to leave your belongings at the hotel in Kathmandu and pick them up when you return from trekking.

NB: On your arrival at the hotel in Kathmandu, you will be provided with a suitable travel bag, in thick canvas. You will transfer your belongings there and can leave your bag or suitcase at the hotel. Although relatively waterproof, it is preferable to compartmentalize your belongings in plastic bags or waterproof sub-bags.

We are dedicated to providing an exceptional culinary experience during your camping trek in Nepal. Our commitment to taste and nutrition ensures that your energy is replenished after a challenging day on the trail. Here's how we elevate your dining experience:

• Breakfast: Start your day with nourishing choices. Pick from hearty porridge, or assorted cereals, or opt for freshly made chapatis or toast. Enjoy eggs prepared to your liking. Sip on a variety of hot beverages, including classic tea, herbal infusions, rich hot chocolate, and coffee from our Bialetti Moka machine.
• Lunch: At midday, take a well-deserved break by a convenient trail spot with water access. Our skilled kitchen team departs early to prepare lunch upon your arrival. After your meal, relax before resuming the afternoon trek.
• Dinner: Upon reaching camp, savor light refreshments like biscuits and a choice of tea or coffee. Around 6 pm, indulge in a lavish three-course dinner served in the cozy mess tent. Kick off with delightful starters, often soup with popcorn or poppadoms. Our diverse main dishes include various proteins and carbs like rice, potatoes, or pasta. We accommodate diverse dietary preferences, offering vegetarian and other dietary-specific options. If meat dishes are served, vegetarian equivalents are standard. Before departure, we gather your dietary details to tailor the menu accordingly. Feel free to ask about our offerings – your satisfaction matters most to us.
• Dietary Preferences and Allergies: When you reserve your trip with us, kindly let us know if you follow a specific diet, have dietary restrictions, or have allergies. Our field teams are dedicated to accommodating your needs as best as possible. Yet, please be aware that local constraints might limit the variety of alternative menus we can provide.
• Boosting Energy for Demanding Journeys: For trips involving rigorous physical activity, it's wise to plan ahead. Consider bringing extra items like energy bars, dried fruits, and chocolates to ensure you maintain adequate calorie intake. This proactive approach will help sustain your energy levels throughout your adventure.

During the trek, tea and coffee are provided with meals. Soft and alcoholic beverages, including mineral water, are not included and are the responsibility of the participants. You can refill your water containers at the lodges, but it's important to treat the water with purifying tablets to ensure it's safe to drink. To reduce plastic waste, avoid buying bottled water and opt for treated water available in the villages. This way, we can limit the issue of plastic bottles and promote responsible environmental practices during the trek.

Transportation within Kathmandu Valley is facilitated by private vehicles, tailored according to the group size. During trekking periods, we provide the services of Porters to carry your baggage for the day. It is important to note that one porter will be assigned to assist two members.

• Transfers: Airport pick up and drop by Private vehicle.
• Private Minibus: Kathmandu to Gonggar.
• Domestic flight: Lukla to Kathmandu.

We kindly request your attention to the mandatory use of seat belts in all vehicles utilized during the trip, both in the front and rear seats, where they are available and in accordance with the regulations enforced in the visited country. By participating in the trip, you agree to adhere to this safety requirement. Please be aware that Ethic Himalaya cannot be held responsible for any bodily injuries or material damages incurred if this safety provision is not complied with by you.

In Kathmandu, you will sleep in three-star hotels offering comfortable double rooms with good amenities at a reasonable price. These hotels provide basic facilities such as en-suite bathrooms, air conditioning or fans, TV, and Wi-Fi access. Additionally, they may have in-house restaurants serving a mix of local and international cuisine, along with possible amenities like rooftop terraces, business centers, or small fitness areas.

Tashi Lapcha Pass Trek, set in a remote and less populated environment, lacks lodges, teashops, and guesthouses. Consequently, a comprehensive full-board camping setup is meticulously organized, complete with experienced guides, skilled cooks, Sherpas, and diligent porters who oversee all aspects of your journey. Porters manage gear transport and personal belongings, while culinary experts prepare nourishing meals. Accommodation consists of two trekkers per tent, and our trekking cook ensures fresh food. The day starts with hot tea around 6 to 7 AM, followed by cleansing and breakfast before trekking. With a flexible pace allowing for sightseeing and a lunch break after approximately 3 hours, the afternoon trek leads to the next campsite by 4 to 5 PM, complemented by tea and snacks. As evening approaches, the dining tent is prepared for dinner service around 6 to 7 PM, featuring thoughtful design and lantern lighting to underscore our commitment to an exceptional trekking experience.

Clients are required to inform the Company in writing about any medical conditions, physical challenges, or other mental and physical conditions that could affect their fitness to travel or any pre-existing medical conditions at the time of booking. Failure to notify the Company of such conditions, leading to cancellation, will result in the Client incurring 100% cancellation fees.

Trekking in Nepal involves long hours of walking daily, ranging from 3-10 hours and sometimes even up to 8-12 hours in high passes. To prepare for this physically demanding journey, Ethic Himalaya Treks recommends engaging in approximately 12 km of daily walking or jogging exercise for at least three months before embarking on the Nepal Trekking. This preparation is essential to endure the challenges of high-altitude conditions and remote areas for extended periods.

For a successful and enjoyable trekking experience in Nepal, participants must possess strong willpower, the ability to tolerate harsh conditions, a high level of fitness, and good health. Participants are responsible for their medical and evacuation expenses. It's vital to consult a doctor for necessary vaccinations and other medical requirements before the trip. Additionally, Ethic Himalaya reserves the right to request a medical certificate before confirming the booking for the trek. Being well-prepared physically and medically is crucial to ensure a safe and fulfilling journey through the beautiful landscapes of Nepal.

Travel insurance is a compulsory requirement for all travelers and must be obtained at the time of booking. The insurance should provide coverage for personal accident, death, medical expenses, and emergency repatriation, with a recommended minimum coverage of USD 200,000 for each category. It should also include accidents, injuries, illnesses, and related medical expenses, even for pre-existing conditions, as well as emergency repatriation, including helicopter rescue and air ambulance services if applicable. Personal liability coverage is also recommended. The Company also suggests coverage for trip cancellation, curtailment, loss of luggage, and personal effects. Travelers must carry proof of insurance and produce it if requested by the company employees or suppliers. Failure to provide proof of insurance upon request may result in the cancellation or suspension of participation in the trip or certain activities, even after the trip has commenced, without any right to a refund.

Ethic Himalaya Treks holds no liability for injuries, health conditions, emotional or other factors experienced by clients during the trip. Furthermore, our package cost does not encompass personal insurance coverage. Thus, we strongly recommend clients to procure comprehensive insurance packages, encompassing medical emergencies and helicopter evacuation.

Trekking equipment is vital for a successful trek. High-quality gear, including proper clothing like moisture-wicking layers, insulating jackets, and waterproof outerwear, ensures comfort and safety in varying weather conditions.

Clothing:
• Moisture-wicking base layers (tops and bottoms)
• Insulating layers (fleece or down jacket)
• Trekking pants and/or convertible pants
• Waterproof and windproof jacket and pants (shell)
• Thermal socks and regular socks
• Comfortable underwear
• Sturdy and waterproof trekking boots or hiking shoes
• Sandals or lightweight footwear for relaxing at lodges/camps

Being well-prepared with the right equipment allows adventurers to focus on embracing nature's beauty and conquering challenging trails with confidence. Always prioritize quality and reliability when selecting your trekking gear. Pack efficiently, and consider the weather conditions and altitude of your trek to ensure a safe and enjoyable experience. Prioritize comfort and safety to make the most of your trekking adventure.

Trekking members are required to submit passport copies and passport photographs for trekking permits before their arrival in Nepal. These documents can be sent to us either by mail or through a post box. Ensuring timely submission of these documents allows us to process the necessary trekking permits in advance, streamlining the trekking arrangements and ensuring a smooth start to the adventure once in Nepal.

If you encounter any issues or complaints during your tour, trekking, or expedition, it is essential to communicate them immediately to the hotelier and our company on the spot. Giving us the opportunity to address the problem promptly is crucial, as we cannot accept liability for any issues that are reported after you return home. If the matter cannot be resolved on the spot, you must inform us in writing within 30 days of completing your trip. Failing to follow this procedure may impact your rights to make a claim against us. Timely communication is vital to ensure that we can take appropriate actions and rectify any problems you may face during your journey.

All clients must possess a valid passport with a minimum of 6 months validity beyond the return date. Nepalese visas can be acquired either from the Nepalese Consulate in your home country or upon arrival at Kathmandu Airport. The visa fees are as follows:

• USD 30.00 or the equivalent in foreign currency for a 15-day Tourist Visa with Multiple Entries.
• USD 50.00 or equivalent for a 30-day Tourist Visa with Multiple Entries.
• USD 125.00 or equivalent for a 100-day Tourist Visa with Multiple Entries.

• Tourist visa extension is done for a minimum of 15 days with USD 45 and USD 3 per day for additional days.
• In the case of a delay of fewer than 150 days additional USD 5 per day a late fine.

For most nationalities, E-Visas are available through the Government website: https://nepaliport.immigration.gov.np/on-arrival/IO01

This will be validated with your doctor, taking into account the recommendations of remount doctors, responsible for your safety during the trip. It will contain:

• Treatment of altitude pulmonary edema (Nifedipine 20LP or Sildenafil50).
• Treatment of altitude cerebral edema (Betamethasone).
• Treatment of acute mountain sickness (Acetazolamide).
• Blood thinner (aspirin).
• Analgesic (Paracetamol).
• Powerful analgesic (Tramadol).
• Anti-diarrheal (Racecadotril).
• Anti-spasmodic (Phloroglucinol).
• Anti-emetic (Domperidone).
• Anti-acid for heartburn.
• Intestinal antibiotic (Metronidazole).
• Broad-spectrum antibiotic (Azithromycin).
• Anti-inflammatories (tablets and ointment).
• Antitussive (in tablets).
• Lozenges for colds and sore throats.
• Ophthalmic healing (Vitamin A Dulcis).
• Tick tweezers, splinter, and blister needle, tweezers, 2/3 safety pins.
• Disinfectant wipes, adhesive dressings (various sizes), double skin, 6 cm adhesive tape, Steri-strip.
• Anti allergic treatment and cream against itching.
• BIA fine and sunscreen.
• Purifying tablets for water.
• Appropriate antimalarial treatment, antiphrastic powder, and mosquito repellent.
• Your personal medications

If you are traveling with children, minors are subject to the same obligations as adults (visa, passport, etc.): see above.

• Formalities for leaving county territory

To leave the territory, all minors usually residing regardless of their nationality, if they are not accompanied by a holder of parental authority, must present the following three documents:

• Identity document: Identity card or passport according to the requirements of the country of destination.
• Authorization to leave the territory signed by one of the parents with parental authority.
• Photocopy of the signatory parent's identity document.

Well, there is no fixed rate for tipping in Nepal. When our field staff is picked up from the trek starting points, they will bid you goodbye on the last day of your trek completion day. Most staff will simply accept whatever you give and never count the money in front of you. Although your guide may be with you on the next day too, best to tip him along with others in the group. Most of the trekkers are still confused about the tipping amount. They fear either giving too little or too much. We have tried to put together a guideline about a reasonable amount of tipping suitable for most cases. The amount of tipping and the rates expected will also vary depending on the length of the trek and the challenges involved. To calculate the amounts generally applied, multiply the daily amount given to each position by the number of working days.

• English-speaking guide USD 3 to USD 4 per day/participant.
• Porter USD 1 per day /participant.
• Driver USD 1 to USD 2 per day/participant.

The tripping amount mentioned above is communally in the case of a group trip, not individually. If you are a solo traveler, the tipping amount can be slightly less by a few dollars per day.

Tashi Lapcha Pass Trek is a challenging and adventurous trek that takes you through the remote and stunning landscapes of the Dhaulagiri region in Nepal. The climate along this trek can vary significantly due to the diverse altitudes and changing landscapes. Here's an overview of the climate you can expect during different seasons:

Spring (March to May):
• Spring is one of the best times for the Tashi Lapcha Pass Trek.
• Temperatures gradually warm up, and the weather becomes more stable.
• Daytime temperatures at lower altitudes (starting point) can range from 15°C to 25°C (59°F to 77°F).
• At higher altitudes, temperatures will be cooler, especially at night, dropping to around -5°C to -10°C (23°F to 14°F).
• The trek offers clear skies, beautiful rhododendron forests in bloom, and excellent visibility of the surrounding mountain peaks.
Summer (June to August):
• Summer is the monsoon season in Nepal, and the Tashi Lapcha Trek is not recommended during this time.
• Heavy rainfall, landslides, and slippery trails can make trekking dangerous and difficult.
Autumn (September to November):
• Autumn is another popular season for the trek.
• The weather is stable, with clear skies and excellent visibility of the mountains.
• Daytime temperatures at lower altitudes range from 10°C to 20°C (50°F to 68°F), while nighttime temperatures at higher altitudes drop to around -10°C (14°F).
• The landscapes are lush and vibrant after the monsoon season, making it a great time for trekking.
Winter (December to February):
• Winter is the coldest time for the Tashi Lapcha Pass Trek.
• The temperatures at lower altitudes can range from 5°C to 15°C (41°F to 59°F) during the day.
• At higher altitudes, especially in the high passes, temperatures can drop to -20°C to -30°C (-4°F to -22°F) or even lower.
• Snowfall is common in the higher reaches, so be prepared for cold conditions.

It's essential to pack accordingly for the specific season you choose for the trek. Be prepared for a wide range of temperatures and weather conditions, especially as you gain altitude. Layering your clothing is a good strategy to adapt to changing temperatures. It's also advisable to check the weather forecast before starting the trek and to be aware of any potential altitude-related challenges.

The itineraries or programs mentioned may be subject to change without prior notice due to unforeseen circumstances beyond our control, such as weather hazards, landslides, political unrest, road blockages, avalanches, sudden sickness, and more. We are open to customizing the program based on clients' interests. In the event of trip cancellation due to unavoidable circumstances like war, natural disasters, political unrest, adverse climate, etc., Ethic Himalaya Treks & Expedition P. Ltd will be pleased to offer an alternative trip of similar standard. We will hold the reservation for your next trip, but not for longer than one year.

Before departure, if there is a major change in the itinerary affecting at least one day in five, we will inform you as soon as reasonably possible. You may choose between accepting the change, getting a refund of the money paid for the land portion of the trip only, or accepting an alternative tour offered.

After departure, we reserve the right to modify the itinerary due to local circumstances or events beyond our control. In such emergency situations, any additional costs incurred for necessary itinerary alterations will be borne by you. Please be aware that we are not responsible for any incidental expenses resulting from changes in the itinerary, such as visa fees, vaccinations, or non-refundable flight costs.

To secure your booking for Tashi Lapcha Pass Trek, a non-refundable deposit of USD 500 per person per trip is required. Once this deposit is received, your booking will be confirmed. In case your booking is made within 30 days of the departure date, the full amount is due at the time of booking. The remaining balance can be paid before or upon your arrival in Nepal prior to the trip's departure. The non-refundable deposit should be sent to the Company or its designated Agent. If the deposit amount differs from what is specified in this clause, the company will inform you during the booking process. You can make the booking deposit through bank transfer or by using a Credit Card (Visa or MasterCard). Detailed instructions for payment can be found on the provided booking form.

For Tashi Lapcha Pass Trek, the final payment can be made upon your arrival in Nepal. Various payment methods are accepted, including bank transfer, travel checks, cash, or Credit Card (Visa or MasterCard). However, please note that there is a 4% surcharge applicable to all card payments, including deposits, final balances, trip extensions, and other miscellaneous purchases. So, if you choose to pay by card, keep in mind the additional surcharge.

We maintain the right to adjust pricing rates, as displayed on our marketing materials and website, under certain circumstances or when influenced by external factors beyond our control, such as fluctuations in exchange rates or government actions. It's important to note that domestic flight fares may also change due to increases in fuel prices. We make every effort to present current and accurate prices for our treks and tours.

Once you have paid the deposit, your trip is confirmed, and the remaining fees are due 90 days before the trip's start date. If you decide to cancel your participation, the following cancellation charges will apply:

• More than 45 days before departure: Deposit will be retained.
• Between 45 to 31 days before arrival: 30% of the total tour price.
• Between 30 to 14 days before arrival: 40% of the total tour price.
• Between 14 to 09 days before arrival: 70% of the total tour price.
• Between 08 to 02 days before arrival: 80% of the total tour price.
• Less than 48 hours before arrival: 90% of the total tour price.

We reserve the right to cancel a trip up to 56 days before departure, considering Clause 14. We may also cancel a trip prior to departure if it becomes unfeasible to operate the planned itinerary due to factors like terrorism, natural disasters, political instability, or other external events. If we cancel your trip, you have the option to transfer the amounts paid to an alternate departure date or receive a full refund. In cases where the cancellation results from external events beyond our reasonable control, refunds will be adjusted for any unrecoverable costs. Please note that we are not liable for any incidental expenses you may have incurred in relation to your booking, such as visas, vaccinations, travel insurance excess, or non-refundable flights. Different cancellation conditions may apply to specific trip styles, and your booking consultant will inform you of any variations if applicable.

If you intend to transfer from one trip to another or transfer your booking to a third party, you must inform us at least 30 days prior to the planned departure date. A fee of USD 200 per person per change will be applied, along with any additional charges imposed by hotels, ground operators, or airlines. If you notify us less than 45 days before the departure date, the cancellation refund policy will be applicable. Transfers to a third party are allowed only if the transferee meets all the requirements for the trip, and transfers to another departure are permissible within the current validity period.

Modifications to other arrangements associated with your trip will incur an administration fee of USD 200 per booking per change. This fee is in addition to any charges levied by hotels, ground operators, or airlines. No amendments can be made to your booking within 10 days of departure.

The price listed on our website covers a group size of 6 to 15 individuals for the Tashi Lapcha Pass Trek. Upon request, this trip can be arranged as a private experience, starting with a minimum of two participants. For group bookings involving 15 or more people, there's a substantial discount available, which includes the opportunity for one person to join the trip for free. We understand that many clients have questions about their preferred dates. However, our pricing is influenced by the following factors:

• Group Size: The cost of the trip varies based on the number of participants in the group.
• Accommodation Tier and Budget: The selection of hotel accommodations and the budget preferences of clients play a role in determining the overall cost.
• Customization: We're open to adjusting the trekking itinerary to suit your available time and specific requirements.
• Extra Services: If you wish to incorporate additional services, we can discuss and mutually agree upon adjustments to the price.
• Support Staff: The presence of Trekking Guides, Assistant Guides, and extra porters can impact the overall cost.

Feel free to reach out to us for further clarification or to tailor the trip to your preferences. We aim to provide a transparent and flexible pricing structure that aligns with your needs.