Booking Terms & Conditions
Ethic Himalaya Treks & Expedition (P). Ltd is a well known and professional Nepal Government Register Trekking Company in Nepal. We are trustworthy and fully committed to give you the best service. In our accordance and missions all our valuable clients booking with Ethic Himalaya Treks & Expedition P. Ltd are fully protected for the initial deposit and subsequently the remaining balances paid to us, including repatriation if required, arising from cancellation or curtailment of your travel arrangements due to the insolvency with us.
While making your trip with us, we need the photocopy of your passport with passport photography and 30% (non-refundable) down payment to make in advance as per the company policy, this deposit help us to make confirm reservation of Hotels in City, domestic flights and all other trip arrangements for final trip booking. We need detailed Name lists of each participant, Gender, Nationality, Date of birth, passport number, passport copy with six months validity. The rest of money can be paid up on arrival on our office, full payment is required before departure the trip and for your last minute booking before a week you need to pay full amount of money as an advance
Payments can be wired to our following banking accounts.
Name of Account: Ethic Himalaya Treks & Expedition (P) Ltd
US Dollar Account No:
Paying Bank: Nepal Investment Bank Ltd
Thamel Branch, Kathmandu, Nepal
SWIFT CODE: NIBLNPKT
Bank service charge should be paid by the clients themselves at the time of deposit. In addition clients can make a payments by credit card please click here and fill the form. For the payment by credit card we only accept Master Card and Visa Card, and 4% extra will be paid by the clients themselves as a card processing fee.
Risk & Liabilities
We are committed providing the best services which will give you a once in a life time journey. Ethic Himalaya Treks & Expedition (P) Ltd always puts all its efforts honestly and seriously in making your journey smooth and pleasant. All the services will be provided as per the agreement between you and us in the time of booking. However, in Nepal, Tibet and Bhutan there are strictly running under their own policies and Tourism Authority. As a condition of booking, you must accept the risks and be responsible for your own actions and involvement. It requires an open and flexible attitude. You may experience extreme conditions, unpredictable weather and last minute changes to the itinerary beyond our control. Lack of acclimatization to high altitudes could also be a risk factor. The majority of our trips are in the remote areas, where you are away from normal emergency services and medical facilities. In case of a serious injury requiring hospitalization, it has to be accepted by you, evacuation could take up to several days and may impede your ensuing recovery. Helicopters are the most usual means of evacuation, however they are not always available or they may be hindered by poor weather and flying conditions. Ethic Himalaya Treks & Expedition (P) Ltd or its agent shall not be responsibility for any change or cancellation of programme due to unavoidable circumstance such as Government restriction, Land slide, road blockage, flood, avalanches, political unrest, cancellation of flight, delay, sickness or accident, breakdown of vehicle, Any extra cost incurring there of shall be borne by the clients on the spots. So it is most advisable that clients to have full insurance against medical and personal accident risk. Cancellation insurance is also most recommended.
If our clients fail to make their trip or want to cancel their program due to any unavoidable circumstances following charges will be made for the Trip Cancel
- Less than 60 days in advance: 15%
- Less than 45 days in advance: 25%
- Less than 30 days in advance: 50%
- Less than 15 days in advance: 75%
- Less than 10 days in advance: 85%
- On or after the starting date: No refund will be made.
The itineraries or prgromme that we have mentioned can change without notice due to unavoidable circumstances beyond our control like weather hazards, Landslides, political unrest, road blockage, avalanches, sudden sickness, etc. The program can be customized as per the interest of the clients and if we cancel your trip due to unavoidable circumstances like war, natural disasters, political unrest, bad climate etc, Ethic Himalaya Treks & Expedition P. Ltd would be happy to refer you alternative trip of a similar standard. We keep it preserve for your next time but not longer than one year.
We reserve the right to revise pricing rate, if it is posted in our marketing material and website under any circumstances or on the pressure of various external factors that are further than our control for instance changes in exchange rate, government action etc. Most of the time Domestic flight fare is changing due too fuel price hike up. We always try our best to make a present price in our treks/tours.
Passport and Visa Validity
All valuable clients must have a valid passport with at least 6 months validity from return date. Nepalese visas can be obtained from the Nepalese Consulate in your country or up on arrival in Kathmandu Airport.
- US $ 25.00 or equivalent foreign currency for 15 Days Tourist Visa with Multiple Entry.
- US $ 40.00 or equivalent foreign currency for 30 Days Tourist Visa with Multiple Entry.
- US $ 100.00 or equivalent foreign currency for 100 days Tourist Visa with Multiple Entry.
Travel insurance is a condition of booking a holiday. Our clients must have comprehensive travel insurance package. Their insurance must cover against medical, personal accident, emergency evacuation, and trip cancellation, lost of gears and natural calamity, theft of or damage to baggage and personal effects etc. Cancellation insurance is strongly recommended as all deposits paid to Ethic Himalaya Treks & Expedition P. Ltd are non-refundable.
Flying in the remote parts of Nepal using domestic airlines are dependent on the weather conditions and are prone to cancellations and delays for notorious weather, if there is poor visibilty or high winds. Some time operational complications which could be happened in particular in Everest region Lukla flight, Annapurna region Jomsom flight, Dolpa, Simikot and Jumla region etc. When these flights are considered in the itinerary, it is also recommended to carry extra money to buy food and accommodations in case of delays Ethic Himalayan Treks & Expedition will not be responsible for these additional expenses or costs incurred from lost connections, so plan accordingly. If you are delayed longer than this our office in Kathmandu can help reschedule your international flights however there is likely to be a fee charged by the airline for this. You will also have to pay for all of your additional costs incurred in Kathmandu as a result of the delay such as accommodation and meals.
Trekking in the remote areas or in as described above, especially during odd season, you’re highly advised to reserve extra days to prepare with some delays and avoid frustrating consequence. In case of delay in flight prior to trek departure or at the end of the trek, you need to meet your accommodation, food costs by yourself.
Tips For Your Safety and Security
Trekking in the mountains is a rewarding and unforgettable experience. However, it is important to keep your safety in mind. Weather conditions can change any moment and in case of an accident, medical help is not always easily available. Have a look below for some guidelines and tips on health and safety during your trip. Keeping those in mind will also help you to enjoy your trip more!
- Read about the destination you are going to and make sure you know the details of your trek.
- Make sure you have proper clothing for all weather conditions (warm clothes, rain gear and hat, scarf and gloves).
- Make sure you have the necessary (mountain) equipment suitable for the specific terrain.
- Be prepared for challenging weather conditions, especially if you go trekking in high altitude areas (above 3,000 m/10,000 ft). “Wind chill”, the combined effects of high winds and cold air, can dramatically lower the body temperature. This is dangerous and potentially fatal. It is therefore very important to be properly equipped when walking high up in the mountains in bad weather.
- If you go trekking in altitudes above 3,000 m (10,000 ft), inform yourself about altitude sickness (more info below).
- Make sure someone knows your trekking itinerary and when you are supposed to be back from your trek.
- Make sure you are properly insured and take your insurance details with you, including emergency numbers. Leave your insurance details with somebody at home as well.
- Take your mobile phone with you; if you go to very remote places, you may consider taking a satellite phone.
- Especially if you go without a guide, make sure you know the basics of first aid.
- Carry a whistle with you (if you get lost, it is easier to get attention with a whistle).
Never walk alone, go with a friend or porter/guide
Always carry warm clothes and rain gear with you
Always carry a first aid kid with you
Always carry enough water and snacks; make sure you know when you can restock/refill your water
Always carry a torch (and spare batteries) with you
Personal hygiene is important in order not to get sick: always wash your hands after using the toilet and before eating (if no water and soap is available, use disinfecting gel)
If possible, try to get information about the weather forecast
You will regularly encounter (caravans of) mules or yaks during your treks in the Himalaya: stay on the mountain side while you wait for them to pass and don’t go to close to the ridge. The animals usually carry heavy and wide loads and they might kick you off the mountain if you don’t watch out!
In warm weather, the principle hazards are sunburn, windburn and dehydration. Sunhats, sun cream, and ample water can prevent serious sunburn or heatstroke.
Make sure you have a map and compass and/or GPS and know how to use it (especially if you go without a porter/guide)
Don’t take unnecessary risks by taking overly long or difficult routes
As far as possible register yourself in the guesthouse/homestay where you stay and/or tell where you are going next
If going with Guide or Porter
Share your insurance details with your guide/porter/travel company
Listen to the advice of your guide/porter, who knows more about the specific conditions of the trek.